How To Save On Office Expenses

Smart Ways to Save on Office Expenses

For small businesses, office space can quickly become a significant expense.  However, having a professional space to meet with clients and colleagues is a must. Smart small businesses are figuring out ways to access an office, but at a fraction of the cost. Check out some of their top strategies:

Coworking

Coworking, or office sharing, is a popular option for individual entrepreneurs as well as small businesses.  Many coworking spaces exist where individual desks or offices can be rented within a larger shared space. Most spaces also have shared conference rooms, Wi-Fi, printers, kitchens and other facilities. Since the amenities are shared, they are available at a fraction of the cost and without long-term leases.

 

Subleasing

If your business currently has excess space in your office, consider subleasing individual desks or offices to other tenants.  Alternatively, if you are looking for space, find companies that have downsized and are willing to sublet individual offices, usually for less than the cost of a regular office.  Businesses that anticipate future growth but in the meantime have excess space can also save by temporarily subletting desks or offices.  Make sure to consider any issues with proprietary company information as well as check with the building owner about the rules of subletting.

Serviced Office

A serviced office is an office that is ready for move-in, with furniture and all amenities included.  Some amenities such as kitchens and conference rooms are usually shared and leases offer more flexible leasing terms than standard offices. Most serviced offices have negotiated bulk discounts on everything from the latest ergonomic office chairs to global calling plans and can pass on the savings to the end user. While the costs of a serviced office may initially seem expensive, consider the time and money spent on researching and purchasing every single office installation as well as additional costs like utilities, security and building maintenance.  You may be better off with a serviced office which is move-in ready and offers one all-inclusive payment.

Deals on Equipment and Furniture

If your office needs a substantial amount of furniture, leasing may be the way to go
without draining your cash flow.  You can get modern and quality pieces and most leases cover repairs and upgrades.  If you decide to buy furniture, look for used office furniture outlets in your area. Often universities have warehouses of office furniture available for the general public to purchase. For equipment, some companies are offering subsidies for employees to use their own computer equipment at work. Security could be a concern, but virtual private networks (VPN) and encrypted cloud storage solutions can help. Also consider recycled and upcycled options for cost savings on everything from office furniture to printer ink.

via:http://www.boxerproperty.com/blogs/planning-your-space/how-to-save-on-office-expenses